Project Budget Templates

Proven templates for managing project costs in Excel
Project Budget Templates for Excel - Featured Image

When it comes to the handling of project costs and budgeting, every business has different needs. Some of you may prefer a single sheet for calculating the overall budget while others may want to set up detailed estimates on a monthly or even weekly level. Because of the different needs, we are providing you with a range of different budgeting templates for Excel.

What you’ll find here:

  • Excel templates for project estimation
  • Excel templates for tracking of actuals
  • Supporting common cost types including labor, materials, equipment, services and travel
  • For businesses of all sizes, contractors, IT consulting and service providers, construction firms and others
  • Used by 1000s of businesses across the US and worldwide!

Project Budget with WBS

Quickly plan projects using your custom work breakdown structure (WBS). This easy-to-use template is the right choice for small and medium-sized businesses or contractors in fields such as construction and engineering or IT. Enter work effort and planned resource consumption and calculate costs using standard rates for labor, materials and equipment. Track actuals and immediately spot cost deviations! Unlimited entries, unlocked Excel file.

Project Budget WITH WBS

  • Plan out your budget using a single sheet
  • with WBS
  • Track actual costs
  • Easy to extend
  • No limitations – no password lock

Detailed Project Budget - Weekly

Use this template to plan and track your project costs on a weekly level. The Excel template has separate tabs for each cost type, providing a clear overview. Supported cost types: labor, materials, equipment, travel, other costs. Labor effort must be entered in hours per week. Material, equipment, travel and other items are entered as cost amounts.

Sheet for entering labor effort:
Work effort entry in the project budget template (weekly level)
Labor costs are calculated automatically using the entered standard rates:
Corresponding labor costs shown in the budget template
Example: Sheet for entering material costs:
Separate cost sheets for each cost type in the weekly project budget template
Graph showing planned vs. actual costs:
Cost chart

Project Budget for Excel - Weekly

  • Plan and track effort and costs
  • Time scale: weeks
  • Labor effort is entered in hours
  • Cost types: labor, material, equipment, travel, other
  • Covers 1 full year (52 weeks) – can be extended easily
  • No limitations – no password lock
  • 30-day money back guarantee

30-day money-back guarantee. If you don’t like the template, I’m happy to return your investment within 30 days after your purchase.

Detailed Project Budget - Monthly

For bigger projects, you may want to plan your budget on a month-by-month level. This budget tracker will help you exactly with that. And not only can you plan your costs! You can also easily track the actual monthly effort and costs and detect any variances from the original estimate right away. We have been using this template for years in our IT system implementations and have continuously updated the Excel.

Sheet for entering work effort:
Project budget template for Excel (with monthly view)
Cost summary report:
Summary report of the project budget template in Excel

Supported cost types: LABOR – MATERIAL – SERVICES – EQUIPMENT – TRAVEL – OTHER

Chart showing planned vs. actual costs:
The project budget template for Excel shows your planned and actual costs side by side in a graph.

Project Budget for Excel - MONTHLY

  • Plan and track work effort and costs
  • Time scale: months
  • Labor effort is entered in days (can easily be switched to hours)
  • Cost types: labor, material, equipment, travel, other
  • Covers 3 full years (36 months) – can be extended easily
  • No limitations – no password lock

30-day money-back guarantee. If you don’t like the template, I’m happy to return your investment within 30 days after your purchase.

Customer feedback

"I planned out the budget for a large project in one hour. Normally this would have taken me all day”

Jessica F., Project Manager (USA)

About me


Hi, I’m Adrian Neumeyer, founder and CEO of Tactical Project Manager with 10 years of experience managing large IT projects. Today I run Tactical Project Manager to give people like you the best advice and time-saving tools for managing even the toughest projects with success.

Got questions? Need a specific template?

Just drop me an email and I’ll get back to you asap.