Warehouse Move: Plan your warehouse move with our real-life sample project plan

Don't miss a step: This project plan created by a logistics specialist provides you with a solid foundation for planning your warehouse move project.
Warehouse background

Keeping the business running.

Doors open.

Orders flowing.

ALL THE TIME.

That’s what you want to accomplish as part of a warehouse relocation.

The challenge:

Making sure you achieve this target requires detailed planning and good preparation.

Whether it is about equipment, resources, products, IT systems or the new facility – you need to plan out the steps for each of these areas in detail and make them fit like a puzzle. Only when all the pieces fit together are you able to achieve a smooth transition.

What does good preparation in the context of a warehouse transition look like?

Moving into a new warehouse: It’s all about preparation

As with any project you’ll have to deal with uncertainties and things that are not under your control (take weather). What you want to accomplish with the warehouse move planning is defining the parameters you can control and thus establish constants to base your plan upon.

Tip #1: Enlist dedicated resources

The activities for a business-critical project such as a warehouse move need to be in good hands. You need dedicated resources which are committed to the mission and who have some “skin in the game”. Your resources play an important role in getting the transition done in a smooth way, especially in peak periods such as the actual move or the cleaning out the old warehouse where you need a lot of helping hands.

Sure enough, your resources also have a day job and they will have to focus on other commitments, but at least make sure you make good estimates for the labor intensive activities and get those resource commitments from the department heads.

TIP #2: MOVE ONLY WHAT YOU HAVE TO MOVE

Before the actual move, get rid of any dead, obsolete or canceled items. This will not only free up space in the old warehouse which simplifies the move out. It will also reduce the time and effort (and cost) for the transfer to the new facility.

Tip #3: PLAN OUT the actual move IN DETAIL

The actual move of products is the most time consuming of all activities. Make sure you plan the movements of products in detail, from day 1 until all products are transferred to the new warehouse.

Appropriate prioritization of products and SKUs based on demand (A, B, C) or order status (which items have orders) will help prevent a delay of service. Also, the process from the receiving of the products in the new warehouse to the storage needs to be organized properly so that products later on can be found within the system.

Tip #4: Cleaning out your old warehouse: Don’t underestimate this part

Identifying dead items and tearing down your racking system and other equipment will take a significant amount of effort and time. Make sure you scope your resource needs appropriately and plan in enough time for these activities which are often underestimated.

Have you thought about every step?

Leading a warehouse move is a challenging mission, especially when you have never done any project like this before.

There are just so many steps involved and so many pieces to coordinate.

And if any important step was missed during the preparation, you can be sure it’s going to break your schedule and you (and your company) will have to make some tough decisions.

We want to spare you the pain of getting through a poorly-planned warehouse move.

To help you prepare for the move and creating a rock-solid schedule, we have built a real-life warehouse move project plan that you can use as a template for building your own schedule.

Overview of the Warehouse Move Project Plan

The project plan covers the scenario of a warehouse move from an existing warehouse into a new facility. The project plan is structured in the following phases and high-level activities:

The Project Plan

Tasks are arranged in the following phases:

  • Project initiation
  • Warehouse sourcing
  • Transition planning and preparation
  • Execution of warehouse move
  • Post-move activities

Here you can find some screenshots of the project plan:

The project plan provides a detailed and complete breakdown of the necessary tasks:

Adapting the project plan for your scenario

This is a generic project plan featuring a typical warehouse move into a new facility. It is meant as a foundation to speed up your planning process. You need to adapt the plan based on your specific scenario. In particular, take into account the following factors:

  • Date of move: The actual move should be scheduled in a low demand season. Check what would be the best time for the transfer of products and then plan backwards from a defined go-live date.
  • Product volume: The number of products will determine how long the activities will take (in particular inventory count and actual move). Adjust activity durations based on the number of units you are planning to move to the new warehouse.
  • Product handling requirements: Depending on the product category you will require specific equipment and handling during the move (e.g. for food products or frozen items). Include those handling steps in the project schedule.
  • Warehouse Management System: Are you using SAP WMS, Infor, Oracle or another solution for managing your warehouse? The system side steps need to be planned separately with the help of your IT / WMS consultant. From an IT perspective, the major tasks are setting up the new warehouse layout in your system and adapting your forms.

Meet Ian, a Logistics expert with 12 years of experience in logistics operations

Photo of Ian Manlulu who has created the warehouse move project planWhen I was looking for an expert to design the warehouse move project plan for us, I wanted to work with somebody with first-hand experience in managing several warehouse moves.

I was lucky to come across Ian Manlulu, a Logistics Operations specialist with over 12 years of experience in supply chain and warehouse management.

Ian has coordinated four large-scale warehouse transitions for major global brands involving millions of items and handling of sensitive products within the food category. Each warehouse move was completed successfully and within schedule and budget.

Ian also has tremendous knowledge of applying warehouse management systems in warehouse operations, and he has hands-on experience in the day-to-day management of large warehouses with capacities of up to 12’000 pallet positions.

If you are looking for help with planning your warehouse move, I am happy to connect you with Ian. Just drop a note.

Hi, I'm Adrian, CEO of Tactical Project Manager

Adrian Neumeyer, author for the Microsoft Project eBook "The 80/20 Guide to Microsoft Project"

As a Senior Project Manager I have been leading large corporate projects for more than 10 years: SAP implementations, projects in logistics and engineering as well as finance projects (read my story). I started Tactial Project Manager in 2017 to share hands-on tips and practical tools to help you deliver high-stakes projects successfully. The sample project plans are created in cooperation with PMs having profound experience in the particular project category.

No risk for you

No-risk guarantee: You can get a refund within 30 days after purchase if you are not satisfied with the EVM GuideWe are committed to provide you with useful and practical materials to help you in your work. If you feel the project plan is not what you were looking for, I am happy to return your investment within 30 days after your purchase. Just message me via the contact form.

Frequently asked questions

What scenario does the project plan cover?
The project plan covers a move from an existing warehouse into a new facility.

What format is the project plan provided in?
The project plan is provided as an editable Excel file. You can also import it to Google Sheets.

I have a question about the project plan. How can I reach you?
Send me your question via the contact form.

What if I’m not happy with the project plan?
If you feel that the project plan is not what you were looking for, I’m happy to return your investment within 30 days after your purchase. Just send me a note via the contact form.

I have a question about the project plan. How can I reach you?
Send me your question via the following form:

Got a question about this product?
Ask your question here!
I typically respond within 24 hours.

Get the Warehouse Move Project Plan

Save hours by starting with a template for creating your own warehouse move plan

$27.00
  • Built by a Logistics Operations expert with a track record of delivering smooth warehouse transitions for major companies
  • Phases covered: project initiation, warehouse sourcing, transition planning and preparation, the actual and post-move steps
  • Detailed steps within each phase (103 steps total)
  • Microsoft Excel format (can be imported to Google Sheets)
  • 30-day money-back guarantee if you are not happy